How to change water cooler bottles

March 7, 2022

When considering purchasing a new water dispenser, many clients are concerned about the process of changing water cooler bottles, but with a little bit of preparation, they need not be. Changing water cooler bottles can be done in a matter of minutes and will ensure that your dispenser maintains constant operation. For businesses that want to provide their clients with on-demand refreshments, water coolers are a great choice. With regular changes, you’ll ensure that your clients will always be able to grab a cool cup of water. Changing water cooler bottles isn’t complicated and below we’ve produced some steps to keep you up and running.


The first step to making the transition easy is to do a little preparation. At this stage, you’ll need to make sure that your new bottle is ready to be used. Before doing anything, it’s important to wash your hands with soap so that you can handle the new bottle hygienically. Next, you’ll need to wipe the bottle down with soapy water to remove any contaminants that will affect water quality. Now that you’ve prepared the water bottle, you’ll need to prepare your workspace. In order to move the water safely, it’s a good idea to place a chair within reach so that you have a place to position the replacement bottle. 5 gallon bottles weigh around 40 pounds, so it’s important to have the chair close in case you need to rest it somewhere.

Remove the Old Bottle

Next you’ll need to remove the old bottle. Before moving the old bottle you want to make sure that the old bottle is almost empty as if it’s too full you’ll end up splashing water everywhere. If the bottle is almost empty then it’s time to move it. To handle the bottle, lift straight up from the cooler to remove it and place the old bottle out of the way to return to your water supplier. Once the bottle is removed, it’s a good idea to wipe around the rim of the cooler to dry off and clean any debris.

Put in the New Bottle

To put in the new bottle you’ll want to get yourself into a stable position with your feet shoulder width apart before you squat down to pick it up. Make sure that your back is straight and that your knees don’t go over your toes. Next, you need to take the bottle’s neck with one hand, and place the other beneath the bottle.

Stand up slowly using your legs to push up and put the bottle on the chair mentioned in step 1. Once the bottle is on the chair take the cap or tab off of the neck and lift the bottle up to the water cooler. As you lift the water bottle up, place it at a 45-degree angle to start the flow of water into the cooler. As the flow of water increases in speed, it’s time to secure it to the base.

Other things to Remember

It is important to remember that a 5-gallon water bottle weighs around 40 pounds, so if you are unable to lift it yourself, don’t hesitate to ask for the assistance of a colleague. To keep your replacement water bottles hygienic, it’s important to keep them out of sunlight to prevent the growth of undesirable algae. Likewise, you want to make sure that your water bottles are stored in a suitable location. It’s tempting to store the bottles in close proximity, but your priority is to store the water bottles in a cold and dark environment. If you want to go the extra mile, keep them off the floor to avoid contamination. Placing bottles on the floor can contaminate the bottle with all kinds of bacteria, so it’s definitely worth preparing a dedicated storage area.

By following the steps above, you can ensure that you know how to change water cooler bottles safely and efficiently. In future, you’ll be able to provide clients with high quality, cool and refreshing water on tap! Keeping your water cooler well stocked up is a great way to cultivate a professional atmosphere and keep everyone hydrated. By preparing your new bottle correctly, you’ll ensure that your water stays high quality for the foreseeable future.